Queen Kapiolani Hotel
Perfect for your Hawaii Wedding Ceremony & Reception
Queen Kapiolani Hotel - Wedding Coordination
Planning your wedding in Hawaii should feel exciting, not overwhelming. That’s why we offer professional Coordination Services at Queen Kapiolani Hotel — designed to ensure every detail is seamless, stress-free, and perfectly executed. Whether you’ve already secured most of your vendors and simply need day-of support or you’re looking for expert guidance throughout the entire planning journey, our coordination packages are tailored to fit your needs. From timeline creation and vendor confirmations to on-site management and design implementation, our experienced coordination team will handle the logistics so you and your loved ones can relax and fully enjoy your celebration in paradise.
Please note: Queen Kapiolani Hotel requires that all weddings with more than 30 guests have a professional coordinator present.
Day of Event Coordination - $2,300
Our Day of Coordination service is perfect for the couple who plan to be very hands-on during the planning process and can handle the contracts and organization, but want someone to take care of all the details the week before and be there on the day of. We will review all the minor details and coordinate your vendors and setup on the day of your wedding so you and your family members can just relax and enjoy your time in Hawaii.
Services to begin 1 month prior to wedding date
Initial consultation with couple
Prepare schedule/timeline
Confirm participating vendors
Final wedding day timeline will be prepared before the wedding day
One complimentary timeline revision
2 Coordinators on wedding day.
Up to 8 hours on wedding day.
Partial Planning & Coordination - $4,300
Our Partial Planning & Coordination service is perfect for the couple who would like to plan their own wedding and has at least half of their vendors but would like guidance and a helping hand from mid-planning to finish. We will review all the minor details and coordinate your vendors and setup on the day of your wedding so you and your family members can just relax and enjoy your time in Hawaii.
Services to begin 3 months prior to wedding date
Initial consultation with couple
Limited phone and email availability
Up to (3) planning meetings
Assist in the process of locating, negotiating, and booking remaining vendors
Budget Planning - Will assist in creating and understanding a budget
Coordinate with vendors to ensure services/products are provided in a timely manner
Ceremony planning & rehearsal
Prepare schedule/timeline and checklists
Final wedding day timeline will be prepared before the wedding day
Finalization meetings to review all details: The month of the wedding and the week prior to the wedding.
2 Coordinators on wedding day.
Up to 8 hours on wedding day.
Full Service Design, Planning & Coordination - $8,400
Our Full-Service Planning & Coordination service handles design and coordination from start to finish. We will help you create your overall vision, hire and meet with vendors and arrange weekend activities for your guests. This service is great for couples who are having a complex event or simply want a professional to guide them every step of the way to handle all the details of executing their vision of a perfect Hawaii wedding.
Services to begin 1 year prior to wedding date
Initial design consultation with couple
Unlimited phone and email availability
Up to (6) planning meetings
Assist in the process of locating, negotiating, and booking all vendors
Assist in other wedding activities
Budget Planning - Will assist in creating and understanding a budget
Coordinate with vendors to ensure services/products are provided in a timely manner
Ceremony planning & rehearsal
Prepare schedule/timeline and checklists
Final wedding day timeline will be prepared before the wedding day
Finalization meetings to review all details: The month of the wedding and the week prior to the wedding.
2 Coordinators on wedding day.
Up to 10 hours on wedding day.
